Please note all purchase order (PO) invoices should be submitted via PDF file attached to an email to [email protected]. One invoice per PDF file please. If supporting documentation such as freight invoices or that required for milestone payments is necessary to secure payment, please ensure that it is included behind the invoice in the same PDF file as the invoice. Mailed and faxed invoices are not accepted. Payment terms begin when Accounts Payable receives a valid invoice or when the material is received, whichever date is later.

  • Invoices that do not meet the following criteria are unable to be processed:
    Quantity Unit of Measure and Unit Price must match the Purchase Order.
  • Invoices containing freight charges of $200 or more must include the freight bill from the carrier. Please include the freight bill in the same PDF file behind the invoice.
  • The ten digit Purchase Order number must be clearly identified on the invoice, if applicable.
  • Invoices must correctly reference applicable PO Line Item numbers.
  • Invoices must be submitted via PDF. Each PDF is limited to a single invoice and its corresponding backup documentation. Please ensure all documentation necessary to secure payment such as travel receipts, waivers, insurance papers are included.
  • The remit address should be identified on the invoice and must match the remit address currently on file.

Please note all non-purchase order invoices should be submitted via PDF file attached to an email to [email protected]. Only one invoice per PDF file is allowed by the AP system. If supporting documentation is necessary to secure payment, please ensure that it is included behind the invoice in the same PDF file as the invoice. Non-Purchase Order Invoices should identify (a) whether they are for NNS or Corporate (Huntington Ingalls Services or HIS), and (b) their NNS or HIS Point of Contact otherwise the invoice will not be processed by the AP system. Mailed and faxed invoices are not accepted. Payment terms begin when Accounts Payable receives a valid invoice.

Accounts Payable Contact Information

Email: [email protected]
If you need assistance with payment of an outstanding invoice, please email NNS Accounts Payable at [email protected] Please provide the purcahse order number, invoice number and line item when inquiring about payment status. Kindly allow 48 hours for a response.

Accounts Payable Forms
Blank W-9
Tax Exempt Certificate
NNS Travel Expense Form

Email Remittance
If you would like to receive email remittance advices, please contact [email protected] with the email address that you would like to receive the remittance along with your vendor number. Please note only one email address may be selected.

Changes to Remit Address or Banking Information

If you have a change to your remit address or banking information, please contact [email protected] so the appropriate paperwork can be completed. Please note the remit address stated on the Supplier Data Sheet must match the remit address on the invoice.

Since the majority of our contracts are related to government contracts we are required to flow down government contract requirements such as FAR and DFAR clauses to our suppliers.Contract flow downs can come from various Government agencies such as the Department of Defense, Department of Energy, and the Securities and Exchange Commission.These requirements can be directly referenced in your purchase orders. This section provides helpful links to some of these requirements.

Federal Acquisition Regulations (FAR)

Defense Federal Acquisition Regulations Supplement (DFAR)

DFARS clause 252.246-7007 Contractors Counterfeit Electronic Part Detection and Avoidance System, addresses unlawful or unauthorized reproduction, substitution, or alteration that has been knowingly mismarked, misidentified, or otherwise misrepresented to be an authentic, unmodified electronic part from the original manufacturer, or a source with the express written authority of the original manufacturer or current design activity, including an authorized aftermarket manufacturer. Unlawful or unauthorized substitution includes used electronic parts represented as new, or the false identification of grade, serial number, lot number, date code, or performance characteristics. This clause applies to all electronic parts – even commercial items, and down supply chain to electronic parts suppliers.

Due to the risk of receiving Counterfeit Electronic Parts, HII conducts due diligence to detect and avoid any potential acquisition of this unlawful material.

Human trafficking is illegal. It involves actions where the victim is often lured by force, fraud, or coercion to compel the person into a situation of sexual exploitation; labor without compensation, which could include forced or bonded labor; or participation in other unlawful activities.
The United States Government has adopted a zero-tolerance policy that prohibits contractors and contractor employees from engaging in or supporting severe forms of trafficking in persons, procurement of commercial sex acts, or the use of forced labor both domestically and abroad.
To that end, HII prohibits its employees and contract labor that directly support contracts containing the FAR Clause 52-222.50 from engaging in activities that support or promote illegal trafficking in persons such as:

Severe forms of trafficking in persons, including:

  • Sex trafficking in which a commercial sex act is induced by force, fraud, or coercion, or in which the person induced to perform such act has not attained 18 years of age
  • Recruitment, harboring, transportation, provision, or obtaining of a person for labor or services through the use of force, fraud, or coercion for the purpose of subjection to involuntary servitude, debt bondage, or slavery
  • Procurement of a commercial sex act, i.e., any sex act where anything of value is given to or received by any person
  • Use of forced labor in the performance of company business

Those involved in such activity will be subject to disciplinary action including, but not limited to, removal from the customer’s contract or termination of employment.

Additional Human Trafficking Resources:

NNS has a variety of programs in place to better interface with suppliers. If you are interested in any of the following, please speak to your respective supply chain analyst.

Electronic Funds Transfer
Electronic Funds Transfer (EFT) is the preferred payment method. Payments are sent to a bank account provided by the supplier. It takes approximately 48 hours to arrive in the account. There are other payment methods like Wire Transfer and Check still available that will be transitioning to Shipbuilding’s preferred payment method of EFT.

Electronic Invoicing (ERS)
ERS or Evaluated Receipt Settlement is the process in which the payments are generated from the good receipts entered in our system by receiving. That means the payment is based on what HII receives. The payments are generated by a settlement run by HII. Suppliers do not need to send any kind of invoice.

Shipbuilding Partners and Suppliers (SPARS)
SPARS is a secure two-way electronic submittal portal for PO qualification software. PO qualification software includes drawings, procedures, test reports, Vendor Information Requests (VIRs), Vendor Quotes (VQ), and Vendor Procedure Approval Requests (VPARs). The advantage of an electronic submittal, instead of mailing, is that suppliers receive a confirmation, tracking number, and timely status updates that are easily accessible. Submittals are directly tied to deliverable requirements (PPN/coded notes) with tracking and status information provided automatically. SPARS may not be used to send NOFORN, Classified, or NNPI information.

HII-NNS utilizes the Exostar tool for electronic purchasing document distribution. Suppliers use a two factor authentication security method in order to download and respond to the purchasing documents within the Exostar system, which provides timely information transmittal. Suppliers may also receive drawings and other supplemental information through the secure Exostar Filedrop module. Exostar is not certified for NOFORN, NNPI, or Classified information transmittal.

Exostar FileDrop
FileDrop gives users the ability to send and receive files between selected Huntington Ingalls employees and suppliers in a secure environment regardless of file size. This is an effective tool for suppliers to use when they have a document to send that is not normally transmitted via email. FileDrop may not be used to send NOFORN, Classified, or NNPI information.

Please note that many areas within the shipyard are industrial areas and the following items are required for people / drivers entering the NNS premises:

  • Hard Hat
  • Safety Glasses
  • Steel toed safety shoes

Contact your NNS point of contact regarding the need for these items prior to visiting NNS.

In order to promote shipbuilding as whole, Huntington Ingalls Industries, Inc. encourages your company to consider membership in one of the associations listed below.

The Aircraft Carrier Industrial Base Coalition (ACIBC):
The Aircraft Carrier Industrial Base Coalition (ACIBC) represents approximately 400 businesses that supply components and services for U.S. Navy aircraft carriers. Established in 2004, ACIBC seeks to preserve the strength of the aircraft carrier force and promote the value of the Aircraft Carrier Industrial Base as a vital part of the nation’s overall defense structure. These businesses supply a wide range of components and services, from motors, pipes and insulation to electrical, engineering and maintenance services.

The Submarine Industrial Base Council (SIBC):
Established in 1992, the Submarine Industrial Base Council seeks to educate policymakers and the public about the nation’s ability to design, build, and maintain submarines.
The SIBC encourages its membership to engage in dialogue with decision and policy makers and can provide materials at the local, state and national level. On occasion, the SIBC issues media statements and provides background information for members of the national and local media.

SIBC membership is ongoing and open to the more than 4,000 U.S. companies that provide critical materials to the Virginia-class submarine program. Member businesses range from the smallest specialty shops to manufacturers of main propulsion equipment.

Sea Power Ambassador:
The Sea Power Ambassador program seeks to educate the American public and elected officials to government positions based on the need to rebuild the fleet of the U.S. Navy and Coast Guard to meet America’s security requirements in the 21st Century

Rebuilding America’s Navy and other sea services will only be achieved through an active, organized, grass roots education campaign led by Sea Power Ambassadors from the ranks of the shipbuilding industry, labor unions, and concerned citizens from across the country. The President, presidential candidates, U.S. Senators, and U.S. Representatives need to hear from multiple constituents through multiple means of communication that rebuilding America’s Sea Power should be a national priority.

Navy League of the United States:
The Navy League of the United States was founded in 1902 with the encouragement of President Theodore Roosevelt. The Navy League of the United States has provided a powerful voice for a stronger sea service to Congress and to the American People. The Navy League has grown to become the foremost citizens’ organization to serve, support, and stand with all the U.S. sea services — the Navy, Marine Corps, Coast Guard and U.S.-flag Merchant Marine.

Since the Navy League’s founding, it has grown to become a worldwide organization with more than 50,000 members in 240 councils. Council membership includes more than 240 corporate and community affiliate members.

Today, the Navy League’s original mission is focused on two main initiatives. First, the Navy League’s public education efforts are designed to inform the nation, and its political leaders, of the vital importance to the country of comprehensive and fully-prepared sea services. Second, the Navy League, primarily through its councils, provides support for active duty sea services personnel and their families. In keeping with its educational objective, the Navy League also supports America’s young people through successful youth programs, including sponsorship of the U.S. Naval Sea Cadet Corps and the Navy League Foundation Scholarship Program.

Newport News Shipbuilding’s main facility covers over a mile of waterfront at the end of the James River where it empties into the Chesapeake Bay in Newport News, Virginia. Other buildings are throughout the downtown Newport News area as well as in Hampton, Virginia. The referenced links provide you information needed if you are visiting NNS. Note that security and safety dictate special requirement to enter NNS facilities. Please review all requirements closely before any visit to NNS. If there are any questions, please contact your NNS representative.


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